HOA accounting services include bookkeeping, posting assessments, collecting delinquent accounts, paying vendors, reconciling bank accounts, preparing monthly financial statements and drafting the annual budget. At Wildwood, our in-house team handles all of this for the associations we manage, with monthly financials delivered within 10 business days.
HOA accounting services · Austin & San Antonio
HOA Accounting Services for Small Associations in Austin and San Antonio
Accounting-only service for small associations run by their own board. Our in-house team handles your books, collections and monthly financials within 10 business days, for a low fixed monthly fee.
10 daysto deliver monthly financials
19 hrsaverage invoice processing
4.31%open collections
99.5%of collections resolved without attorneys
Accounting-only service
HOA accounting without full management
Some associations don’t need a community manager. The board handles vendors, owners and meetings, and only needs the financial side done right. Wildwood’s accounting-only service gives small HOA's and condo associations in the Austin and San Antonio areas our in-house accounting team for a low fixed monthly fee: bookkeeping, assessment collections, vendor payments, monthly financial statements and budget preparation. Your board keeps control and gets accurate numbers on time, from a real person who can explain them.
HOA bookkeepingFinancial statementsBudgets and reserves
Monthly financial package
HOA financial statements your board can read
Every month, within 10 buisness days of month-end, your board receives a complete financial package through Vantaca.
Balance sheet
What the association owns and owes, including cash and reserve account balances.
Income statement
Income and expenses for the period, so the board can track the budget.
Accounts receivable detail
Owner balances and delinquencies, account by account.
Paid invoice documentation
Copies of paid invoices, so the board can see where money went.
Bank reconciliations
Operating and reserve accounts reconciled to the bank.
General ledger
Every transaction, kept on a double-entry general ledger.
HOA financial management
Collections that protect your budget
Steady assessment collections fund community services and reserves. Our approach is proactive account monitoring, consistent homeowner communication, fair and professional collection practices, and escalation only when necessary. The result: 4.31% open collections, and 99.5% of collections resolved without attorney involvement.
Proactive monitoringConsistent communicationEscalation only when necessary
What’s included
HOA bookkeeping services and more
Accounting-only clients work with the same in-house accounting team as our fully managed communities, for one low fixed monthly fee.
Bookkeeping
Payables
Budgets and reserves
Collections
From a board treasurer
What in-house accounting feels like
It’s been refreshing having a management company who uses in-house accounting instead of third-party accounting firms. Whenever we have a question about our financials we can easily meet with a real person who works locally and provides friendly support.”
HOA TreasurerSan Antonio10 daysto deliver monthly financials
19 hrsaverage invoice processing
4.31%open collections
99.5%collections resolved without attorneys
Company-wide figures from Wildwood’s performance reporting.
HOA budget preparation
We prepare a draft annual budget from your actual costs, vendor contracts and reserve plan, then review it with the board before approval.
Reserve studies are completed by independent engineering firms. Wildwood coordinates them and builds the results into your budget.
What we don’t do
Wildwood is not a CPA firm. Annual audits, reviews and tax returns are prepared by your association’s CPA.
Ready for clearer numbers?
Get a free review of your association’s finances
We review how your association’s accounting is handled today and show your board where reporting, collections and budgeting can improve.
Financials within 10 days
In-house team
One low fixed monthly fee
Questions boards ask
HOA accounting FAQ
Yes. Our accounting-only service is built for small associations whose board runs the community without a manager. You get our in-house accounting team, monthly financial statements and collections for a low fixed monthly fee. Contact us for a quote based on your association’s size. If your board later wants full management, we can provide that too.
No. Wildwood provides HOA bookkeeping, financial reporting, collections and budgeting. Annual audits, reviews and tax returns are prepared by your association’s CPA. We prepare the records your CPA needs, coordinate the timeline and answer their questions directly.
Wildwood delivers monthly financial statements within 10 business days of month-end. The package includes a balance sheet, income statement, general ledger, accounts receivable detail, bank reconciliations and paid invoice documentation, delivered through Vantaca.
We monitor accounts proactively, communicate consistently with homeowners and use fair, professional collection practices. Attorneys are involved only when necessary. Wildwood’s open collections rate is 4.31%, and 99.5% of collections are resolved without attorney involvement.
Free, no obligation
See what better HOA accounting looks like
We’ll review how your association’s books are handled today and quote a fixed monthly fee for accounting-only service. No cost and no obligation.
Cedar Park · (512) 220-8210 · San Antonio · (210) 732-0000